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CTC WEST SUSSEX
MINUTES OF COMMITTEE MEETING MONDAY 8TH AUGUST 2011
HILARY, MOUNT WAY, LANCING, WEST SUSSEX.
Present: Edwin Jones- CTC WEST SUSSEX Secretary, also Bognor and Chichester CTC
Peter Wilson- Secretary Arun Adur CTC
Barbara Nicol- Horsham and Crawley CTC
John Wickens- CTC WEST SUSSEX treasurer.
1. Barbara Nicol was elected Chairman of the meeting.
2. John Wickens was elected as Minutes Secretary.
3. The minutes of the previous committee meeting held on 11th May 2011 were approved as a true and accurate record.
4. There were no matters arising.
5. DA Secretary's Report:
Edwin Jones confirmed that he had chased Pulborough Village Hall about the booking for the DA AGM ON 13th November 2011-the small room is booked for 3 hrs from 10.00 at the same price as last year-£30.They advise that the charge for next year will be increased.
6. Treasurer’s Report:
John Wickens provided the current balances on our two accounts as follows:
Community £216.24
Business Saver £471.96
Total £688.20
As regards Pedaller 110 all monies were finally received from the advertisers. Not taking into account distribution expenses we made a profit of £10.50.As regards the current Pedaller 111 monies have been received from 11 out of our 15 advertisers so far and the remaining 4 have been chased for payment.
John Wickens has now settled travel expenses claims for Edwin Jones and Barbara Nicol and Peter Wilson’s postage expenses for Pedaller 111.
Barbara Nicol raised a query about whether Horsham and Crawley are charged for the Pedallers that they send to Advertisers-5/6 copies each quarter. John Wickens confirmed that they have never been charged for these. Peter Wilson posts Pedallers to life members such as Alex Rothney.
7. DA AGM-the hall has now been booked as confirmed by Edwin Jones and more proper size chairs have been requested. John Wickens will do refreshments assisted by Peter Wilson arriving at 10.00 to set up. No charge this year to be made for the refreshments. Edwin Jones reminded us that all cups will need to be handed in to be engraved-he will collect Anne's cup and Peter Wilson will collect Richard's two cups and pass these to Edwin Jones who will arrange engraving before the AGM. The agenda was agreed as set out by Edwin Jones based on previous years. We will need to allow for 2 minutes silence at 11.00 as this will be Remembrance Sunday. Election of Officers- all are prepared to stand for re-election next year, Edwin Jones to confirm with Richard Carlisle that he is prepared to continue as auditor.
8. Pedaller content-Peter Wilson to phone Dave Galle and check that he has enough material for the next issue, several items have already been sent to Dave Galle.
9.2011 DA EVENTS-one more event to come is the Arun Crossings ride on 4th September. So far Horsham and Crawley have maintained their lead with 235 points, Arun Adur are second and Bognor and Chichester are trailing in last position.
10. 2012 DA EVENTS:
John Wickens requested that due to shortage of Sunday riders and leaders Arun Adur only organise one event next year-the Downhill in April-as discussed with Richard Boulton.This was agreed unanimously. John Wickens to ask Richard to supply Edwin Jones with a suitable date for this in good time for the AGM. Barbara Nicol will discuss with their club as to how many events they organise-they may wish to keep both the existing 2 Weald and I-Spy events as before-Barbara Nicol to advise Edwin Jones in good time of the outcome before the AGM. Edwin Jones confirmed that Bognor Chichester will do the same two events as before-the DA Picnic in August and the Arun Crossings in September.
11. AOB:
Barbara Nicol to confirm with Edwin Jones the date of the Horsham and Crawley AGM as advised to CTC HQ. It was agreed that the start time for future committee meetings be changed to 7.30.Dates for next meetings were agreed as follows:
21st November 2011, 13th Feb, 14th May and 6th August 2012.
The meeting closed at 8.40 p.m.
John Wickens
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