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WEST SUSSEX DISTRICT ASSOCIATION, CTC
WEST SUSSEX DISTRICT ASSOCIATION CTC
Minutes of the Committee Meeting
Monday 27th April 2009
Hilary, Mount Way, North Lancing
Members present:
Barbara Nicol (Chairman, Horsham & Crawley)Dave Galle (Pedaller Editor, Arun-Adur)
Edwin Jones (Secretary, Bognor & Chichester)John Wickens (Treasurer, Arun-Adur)
Peter Wilson (Secretary, Arun-Adur)
Barbara Nicol chaired the meeting.
Dave Galle was elected as Minutes Secretary.
The Minutes of the last committee meeting held on Monday 24th November 2008 were approved.
Matters arising:
Edwin Jones confirmed a change of date and lunch venue for the Phil Turner Memorial Ride, i.e., 9th August and The White Horse, Graffham. This will be lunchtime Rendezvous Ride with afternoon tea provided by Mary Turner for those wishing to ride to Runcton.
The DA Secretary Report was read and accepted.
Edwin confirmed that the room at the RSPB centre had been booked for the 2009 AGM. Cost of refreshments to be discussed in the Treasurers Report.
Edwin stated that the cost of hosting the WSCTC website and the domain name registration had increased. The invoice was passed to the Treasurer so that he could reimburse Edwin.
The Treasurer Report was read and discussed as follows:-
Community (Current) Account
Balance as at 30th Sept 2008(AGM)£126.76
Banking (deposits)£171.75+
Balance at 27th April 2009£298.51
JW pointed out that the cost of the centenary edition of The Pedaller which was delayed and consequently added to the invoice for the next (No. 101) edition had required a transfer of £300 from the Deposit A/C to avoid going overdrawn in the Current A/C.
JW also pointed out that we are still waiting for the grant from the CTC following submission of the DA 2008 Allocation Form.
EJ confirmed that the cost of the room for the AGM was about £42 with £2.00 per person for refreshments. It was discussed and agreed that members would be charged £2 instead of £1for Tea/coffee/biscuits and the number ordered from Wiggonholt reduced from 25 to 20. Wiggonholt to be asked to do something about water leaking.
JW also stated that he had not received any money for the last edition of The Pedaller from the Horsham & Crawley Group and City Cycles of Chichester. BN said she would remind their Treasurer.
The Pedaller production and financing.
JW pointed out there was a shortfall with the last edition of The Pedaller of £56.29 and if we are to stay in the black, advertising costs and subscriptions must increase. The current cost of 70p per copy is subsidised to each Group by the CTC Grant so reducing it to 40p per copy - this will be increased to 60p.
Also, the current cost of £6.50 per half-page advert per edition(£26 per year) which has been in existence for many years, will increase to £7.00 – the cost of the full-page advert will remain unchanged at £13.00 per edition(£52 per year).
Subscriptions will also remain at £4.00 per year for other CTC Members and £4.50 for non-members.
a) DG agreed to notify the Treasurers of each Group and the Advertisers of the increased charges as per those agreed in the Treasurers Report above.
b) DG stated that he had not received any new articles for the next Edition of The Pedaller and requested that those present should strive to encourage members to send contributions asap.
DA Events.
EJ asked BN to email to him and other Secretaries the Two Weald Ride route instructions so it can appear on the DA Website and Section Websites prior to the event for those wishing to make an early start.
DG confirmed details about the Arun-Adur ‘Green’ Ride which will be an ‘orienteering type’ of ride where entrants will be given a list of locations which they can visit. Each location will contain the word ‘Green’ and answering questions for proof of visit will earn them a number of points. Consequently, to receive the full 10 points for the ride, entrants must visit at least the five closest locations to the start. As this will require some map reading and route selection, the list of locations will be distributed to the Secretaries prior to the ride.
A.O.B.
EJ requested copies of the files containing The Pedaller Distribution List and the latest West Sussex CTC Membership List.
PW raised the concern over disabled cyclists and it was agreed that we should discourage this on insurance grounds. The only condition where it might be considered is when they are accompanied by an able-bodied person on a tandem.
JW pointed out that he had written to Barclays Bank complaining about the length of time it took to implement the change of names on the Sections bank accounts.
Next meeting is on 10th August 2009
The meeting was closed at 9.00pm.
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